Following the Vice-Chancellor's message of 3 April regarding planning for the summer term, and the news of the outcome of the UCU ballot on 13 April which results in the suspension of industrial action, this guidance sets out priorities and processes for rearranging teaching and other student-facing activities cancelled due to UCU industrial action in February and March 2018, and for claiming reimbursement for delivering these activities.

The intention behind the provision for reimbursement of pay is to ensure as much cancelled teaching and relevant student-facing activity as possible may now be delivered in order to enable students at all levels of study to progress and be awarded their degrees. The priority is to ensure that students can attain the learning outcomes necessary to successfully complete this year of study, whether graduating or progressing to a further year of study.

Rearrangement of teaching and student-facing activities

Plans for replacing teaching and other student-facing activities that have been recorded as cancelled within departments should prioritise face-to-face engagement that is as close as possible to that which would originally have been delivered to students.

This may include: rescheduling of lectures and seminars; re-arranging research supervisions; holding advisory sessions; or offering tutorial time and marking coursework. Further student-facing activities to be rescheduled after cancellation due to industrial action may be identified in consultation with the Head of Department.

The rescheduling of activity should be driven by the need to enable students to demonstrate course-level learning outcomes. The priority order for rescheduling activity is for final year students on professionally accredited courses, then for other finalists, then for students in other years of study.

Where content missed through the cancellation of activities is no longer included in assessments and examinations, or where it has already been made up through other arrangements, this need not be rescheduled. Heads of Department may, at their discretion, make ex gratia payments to recognise the contributions of staff who have already undertaken, with their approval, additional duties to ensure students were taught during strike days or who have mitigated impact on students by rescheduling at other times during term 2.

Support can be offered by the Central Timetabling team, who will be able to advise on centrally-managed teaching space availability. Where departments wish to schedule activities outside standard teaching hours, they should ensure this is feasible for the students affected.

Departments should take all reasonable steps to communicate details of new arrangements to their students, and to manage the impact of any clashes of rescheduled activities. Appropriate liaison with SSLCs where possible is also recommended.

Reimbursement payments

Where an individual has taken industrial action on a day when they were scheduled to teach and they now provide replacement teaching or student-facing activities in an agreed format, payment will be made at a rate of 1/365th of the member of staff’s annual salary.

Individuals are required to complete an online reimbursement form to confirm the dates for which they are claiming payment. On this form, individuals can select whether they wish for the payment to include or exclude pension contributions.

Payment will be subject to verification that the individual claiming the payment has notified the University that they have participated in industrial action. It will also be subject to confirmation from the Head of Department that the teaching or other student-facing activities were approved for rescheduling and have been delivered in an appropriate way. Payment will be made in the June payroll for all verified and authorised submissions.

Process for individuals

Process for Heads of Department