The Financial Regulations and Procedures have been in place since 2008, but were refreshed with effect from 1 June 2012. The Financial Regulations contain broad principles whilst the Financial Procedures contain the detailed processes.

The purpose of these Financial Regulations is to provide control over the totality of the University’s resources and provide the University with an appropriate financial regulatory framework which ensures that resources are used with due regard to propriety, regularity and value for money in the context of the achievement of the University’s strategic plan.

It is important that anyone with a contractual relationship with the University (this includes all employees and honorary staff) are aware of and abide by the Financial Regulations and Procedures.

Support and Training

Finance Office skills sessions are run twice a year and is aimed at new staff to the University or new to a finance/administration role. Click on the topic links below for further course details along with the latest presentations and supporting documents.

Some of the more common Travel, Subsistence, Hospitality and Entertaining rules can be found here.

An Expense claim/Corporate (Travel and Subsistence) Statement Checklist can be found here.

Financial Regulations Champions

Each Department has a nominated ‘Financial Regulations Champion’ who is responsible for disseminating information and providing advice and guidance on the Financial Regulations and Procedures.

If you have any questions relating to the regulations or procedures, or require FinRegs approval, please contact your Departmental Administrator or Finance Team, your Departmental FinRegs Champion or your Central Finance Manager.
 
The FinRegs@warwick.ac.uk email address should only be used by FinRegs Champions to request any approvals, or to make any disclosures under the Financial Procedures. Information required when submitting some of the more common approval requests is found here.

It is our expectation that the vast majority of requests can be dealt with directly by departments, and that if assistance is required in order to submit this request this should be obtained from your departments central Finance Manager in the first instance, or from the Procurement & Insurance Office or Payroll Office for purchasing or expenses queries respectively. Only unusual cases will need special consideration by the Finance Office, via FinRegs@warwick.ac.uk.